Full Service Planning, Coordination + Design

Starting at $4,900.00

This the ultimate package for the busy professional that does not have the time or patience to coordinate every little detail in planning their event and would like more personal attention and assistance. We handle every aspect of your event from start, to beyond your expectations. This package allows you to be as involved as you wish, but gives you the comfort of knowing that in the end you will have the event you always dreamed of.

Early Planning

  • Up to 8 Face-to-Face Consultation Meetings to discuss:

    • Preferences, priorities, personality, taste and style. We will then create a personalized design and theme for your event, interwoven throughout all aspects of the wedding (from location, invitations, décor, attire, cuisine, etc.)

    • Create and Manage Planning Checklist, Budget, Design Board

    • Ceremony Planning & Reception Planning

  • Unlimited Access via Phone and Email

  • Use of any Grace of Love Events Rental Item for Free

  • Personal Research and Attendance of all Service Provider as stated below in “Vendor Selection and Coordination”

  • Creation of Event Floor Plan and Seating Arrangements

  • Detailed Schedule for Ceremony and Reception, including Vendor and Wedding Party Timetable

Vendor Selection & Coordination

  • Present a Preferred Vendor List

  • Vendor Recommendations, Research and Scheduling Consultations for the following vendors:

    1. Attire (men and woman)

    2. Bakery

    3. Bartending

    4. Beauty

    5. Catering

    6. Entertainment (ceremony & reception)

    7. Floral & Décor

    8. Guest Accommodations

    9. Photography

    10. Officiate/Minister

    11. Rentals (tents, lighting, décor, tables, linens)

    12. Stationary (save the dates, invitations, and calligrapher)

    13. Transportation

    14. Venue (ceremony & reception)

    15. Videographer

  • Attend any vendor meetings/tastings as needed

  • Review Proposals and Contract Review

  • Track Vendor Deposits, Payments and Due Dates

  • RSVP Tracking & Guest Management

  • Contact Vendors the week of the Wedding to confirm previous discussions and verify all final details

  • Relay final head count to appropriate parties

  • Distribute Wedding Day Timeline to Vendors

Wedding Rehearsal

  • Attend & Direct Rehearsal

Wedding Day Coordination

  • Full Day Wedding Coordination: overall management of wedding ceremony and reception with one Lead Planner for up to fourteen (14) hours, one Event Coordinator for up to ten (10) hours

Wedding Day Coverage

  • Pre-Wedding

    • Arrive prior to event to ensure set up goes accordingly with vendors

    • Set Up Personal Decorations

      • Such as sign-in table, gift table, escort/place card table, cake/dessert table and other personalized items for ceremony and reception areas

    • Check and re-check Ceremony site is set up to your specifications

      • Including guest book, program, reserved seats, and altar detail set up

    • Receiving deliveries and supervising vendors on ceremony set up

    • Check and re-check Reception site is set up and decorated to your specifications

      • Including place cards, menus, cakes, gift table, food table, guest tables, candles, photo cards, table numbers, etc.

    • Ensure all floral arrangements are distributed to correct wedding party attendant (bouquets, corsages, boutonnieres, flower girl baskets, etc.)

    • Make certain musicians know their cue for providing proper timing

    • Provide Wedding Day Emergency Kit

  • Ceremony

    • Guide and ensure ushers greet and escort guest to appropriate areas and seats

    • Ensure seats are reserved for special family and friends

    • Line up and cue wedding party when it’s time to walk down the aisle and making sure they look great

    • Letting you know when to walk down the aisle, making sure your tux, dress, train and veil are all perfect before your big entrance

    • Guide late guest and/or distractions during the ceremony

    • After ceremony – directing guests to the cocktail hour and/or reception

    • Assist photographer in gathering your wedding party and family for post-ceremony pictures (if needed)

    • Bustling of wedding dress (if needed)

    • Assure that marriage license is signed and given to the minister or other responsible party

    • Move any items (i.e. guest book) from ceremony to reception site

  • Reception

    • Coordinate details with all vendors and reception staff to make sure everyone follows the schedule put forth under the ‘wedding day itinerary’

      • Coordinate and assist with the DJ and/or emcee to make sure the whole reception runs effortlessly

      • Coordinate with the photographer and videographer throughout the reception to get those ‘priceless’ moments

      • Work with the chef and catering staff to make sure guest are served properly and the champagne toast and cake cutting run smoothly

      • Keeping you and wedding party informed of ‘priceless’ moments coming up

    • Making sure you have taken a moment to get something to eat and/or drink

  • Clean Up

    • Distribute final payments and gratuities to all remaining vendors (if applicable)

    • Assure that all personal items are returned to designated person

    • Assure that all rental items are returned (via rental vendor or courier service)

    • Stay after the reception for up to one hour to supervise and assist vendors take down

    • Assure that the reception site is perfectly clean to sites satisfaction​​​